Livingstones has considerable experience in the role of Body Corporate Secretary with our aim to provide excellent to the owners. The effects of a property purchased under the terms of the Unit Titles Act 1972, and it's subsequent amendments, are not always widely understood hence the need to appoint a Secretary with experience. Livingstones has the advantage of being able to bring to the role our knowledge of both the property and accounting aspects of a Body Corporate Secretarial role where the focus is on the management of the common property.
Our duties as Body Corporate can include
- Ensuring the unit owners, and tenants if applicable, comply with the provisions of the Unit Titles Act 1972, including amendments to the standard schedules (constitution) of the Body Corporate.
- Maintain the Body Corporate register of unit owners.
- Maintaining the books of account and preparing financial statements.
- Collecting body corporate levies and paying accounts as they fall due.
- Preparation of annual budgets.
- Advice on and effecting of insurances for the property to ensure compliance with the Unit Titles Act 1972.
- Ensuring as far as practicable that the common areas of the Body Corporate are ket clean, tidy, maintained and secure.
- Develop a maintenance programme to be followed over a determined period of time.
- Convene, attend and chair Annual General Meetings of the Body Corporate and liaise fully with committees as required.
- Provide assistance for special projects in relation to refurbishment or town planning for example as required.
- Preparation of Section 36 certificates which are required for the sale of unit within a Body Corporate.
As an experienced Body Corporate Secretary we
- Maintain frequent and open contact with owners.
- Keep accounts up to date.
- Ensure AGMs are held at appropriate times.
- Monitor contracts closely.
- Sort out issues promptly and efficiently.
- Respond promptly to inquiries.
- Advise the Body Corporate on the setting up of an appropriate deferred maintenance fund for common areas.
Under the Body Corporate structure Livingstones act as Secretary for a variety of uses
- Shopping Centres
- Commercial Units
- Residential Apartments
- Mixed use Commercial and Residential.
- Student Flats
- Storage facilities
We welcome the opportunity to quote our services for this area of expertise so please email property@livingstones.co.nz .